BOOKING CONFIRMATION

To confirm a booking a completed and signed event agreement is required. A $200 deposit MAY be required to secure the booking by cash, EFTPOS or credit.

FINAL NUMBERS AND MENU SELECTION:

Menu selection and final numbers are required five (5) working days prior to the booking date. This will be the minimal number of guests charged on the day.

CANCELLATION POLICY

If you need to cancel a confirmed booking The Botany View Hotel requires a minimum of five (5) working days’ notice.

Cancellation charges are as followings:

• Prior to 28 days – Nil 
• 28 days – 14 days $200
• 14 days – 7 days $500
• Within 7 days $50 per guest

This agreement and/or event may be cancelled by The Botany View Hotel at any time if an emergency or threat of danger to any person exists. The Botany View Hotel reserves the right to cancel the event should; the hotel be closed due to circumstances beyond its control, the client becomes insolvent, bankrupt or is in the hands of a receiver or the event is deemed to threaten the reputation of the establishment. If your estimated numbers have not arrived 1 hour after your booking time, we reserve the right to release tables to the general public.

PAYMENT PROCEDURE

Pre-payment of all pre-ordered food and beverage is could be required upon confirmation of final numbers 72 hour prior to the function.

All event accounts are to be settled in full at the close of the event unless prior arrangements have been made. A credit card will need to be provided at the beginning of the function, and kept until the account is paid in full. Credit card details given when booking was secured may be used if any costs remain after the conclusion of the event.

All prices quoted include GST.

EVENT PARAMETERS

Areas held for Lunch events will be opened to the general public from 5pm unless otherwise organised. The Botany View Hotel reserves the right to relocate lunch bookings if the space is booked for an evening function. Evening events finish no later than 1am due to licensing laws. Please note outside bookings are weather dependent and are subject to change.

The Botany View Hotel reserves the right to move a group inside at any time should the group is considered to be too noisy & disruptive to our neighbors.

The Botany View Hotel reserves the right to move a booking to a different area without notice should this be deemed necessary unless an area has been hired exclusively or a minimum spend has been agreed to secure an area.

DAMAGE

Our organization will take all necessary care however accepts no responsibility or liability for any loss or damage to any property belonging to the client, client’s guests or invitees; or for any injury sustained to the clients during their time at The Botany View Hotel. The client is liable for the actions of their invitees and any damages or losses incurred during the event.

SEASONAL MENU CHANGES & PRICES

Our menus are designed around seasonal produce. As such, menu items and costs may change from time to time due to what is available at the market. Receipt of your credit cards details upon confirming your event will secure the menu price at the time of booking. 

RESPONSIBLE SERVICE OF ALCOHOL

Clients will be responsible to ensure the orderly behavior of their guests. The management of The Botany View Hotel reserves the right in their absolute discretion to intervene and exclude or remove any undesirable person/s from the premises without liability where they see fit. All food and beverage must be consumed on the premises.

The Botany View Hotel practices the responsible service of alcohol. Management supports the actions of staff in refusing service to intoxicated, disorderly or underage patrons in accordance with this Act.

PRIVACY POLICY

The Botany View Hotel collects personal information to assist in the processing of reservations and delivery of services. This information may also be used to communicate details of special events and updates on our services we feel may be of interest. At any time you may ask for your personal details to be viewed or removed by contacting us by phone or email.

DECORATIONS

Decorations and theming are at the function manager’s discretion. Please note that any decorations left at the end of a function will be disposed of, unless otherwise stated in writing by prior arrangement. CONFETTI STRICTLY PROHIBITED